Position

Location:

Description

Spring Creek Quail Farms is seeking a highly organized and dependable Executive Assistant to support senior leadership. This role plays a critical part in maintaining operational efficiency by ensuring meetings, documentation, and internal processes are executed with accuracy and consistency.

You will act as a key coordination point for leadership, helping to reduce friction in day-to-day operations while supporting communication, accountability, and follow-through across teams.

Key responsibilities include:

• Manage executive calendars, scheduling, and meeting logistics for senior leadership

• Attend leadership and operations meetings to capture discussion points, decisions, and action items

• Enter meeting outputs into internal systems for tracking and communication

• Prepare weekly reports using meeting notes and internal data

• Provide administrative and coordination support to operations, sales managers, and internal committees

• Maintain organized documentation, including SOPs and shared file systems (SharePoint/Teams)

• Support HR administration, including interview scheduling and onboarding documentation

Requirements

Required Qualifications:

• • 2+ years of experience as an Executive Assistant or in a similar role supporting senior leadership
  • Strong proficiency in Microsoft 365 (Outlook, Teams, SharePoint, Word, Excel)
  • Experience in operations support, consulting, or professional services environments is an asset
  • Experience supporting senior leaders (e.g., COO, GM, CEO)
  • Strong calendar management and organizational skills
  • Proven ability to take clear, structured meeting notes (discussion, decisions, action items)
  • Excellent written communication and attention to detail
  • High level of discretion and professionalism when handling confidential information
  • Ability to manage multiple priorities with consistency and reliability
  • Professional working proficiency in English
  • Legally authorized to work in Canada

Preferred Qualifications:

• • Highly organized and detail-oriented
  • Reliable with strong follow-through
  • Service-oriented with sound judgment
  • Comfortable working closely with leadership in an in-person environment

Benefits

• $30-$35/hour